Post-Undergraduate Administrative Internship

Job Descriptions

Each internship is linked to a particular AHP program. Most interns spend their time performing a mix of administrative and program-related tasks. These pages describe each of the types of internship available for the coming year.

All interns share some tasks and commitments. As noted above, internships begin in July and last for one year, and the internship work week is 32 hours. Representatives from each AHP program meet with new interns in a series of orientation meetings to introduce themselves and to discuss the work of their programs. In this way, interns develop a comprehensive understanding of the agency and how it functions. Once each month, interns gather to discuss career issues and meet with guest speakers to hear about experiences working in the HIV field.

Interns also gather as a group during the monthly mailing of agency publications and other items. While the folding, stuffing, and sealing may sound monotonous, it is actually the perfect opportunity for interns from all units to get together and socialize.

HIV Counseling and Testing Program

The HIV Counseling and Testing Program (HCAT) is a group of approximately 55 staff and volunteers who provide on-going HIV education, risk assessment and test results disclosure counseling, and referrals to clients at permanent and mobile test sites throughout San Francisco. HCAT is at the front lines of the epidemic, helping HIV-negative individuals understand and reduce their risks and helping those who test HIV-positive to connect with services which can help them develop strategies to cope with their status.

JOB DESCRIPTION: The interns working with this unit have some of the closest contact with the agency’s clientele. They field calls from individuals wanting to make an appointment to take an HIV test or needing basic information about HIV. They also meet clients face to face at AHP test sites throughout San Francisco. Before they can participate as HIV Test Counselors with the agency, interns attend two extensive training sessions conducted by AHP’s Training Unit. Following their successful completion of the training, interns are awarded California State Certification in HIV Coun­seling and Testing. HCAT interns record client data in a database, which is shared with the San Francisco Department of Public Health. The ability to do accurate data entry is a primary requirement of this position.

Research Program

The research unit is a small, tightly knit group responsible for designing and implementing all of the agency’s research projects. Like the services provided by the AIDS Health Project (AHP), our research focuses on reducing and ultimately eliminating the spread of HIV/AIDS (prevention) and improving the health and wellbeing of those living with HIV/AIDS (care). Study findings are not only shared with the global research community, but are also used at AHP to improve intervention techniques employed by our own staff of mental health professionals.

JOB DESCRIPTION: The primary role of the research intern is to assist in the day-to-day implementation and operation of research studies conducted by the unit. Interns are responsible for recruitment and retention of research participants (e.g. eligibility screening, enrollment, scheduling) and administration of participant appointments (informed consent, collection of data, participant reimbursement). All research involves a good deal of administrative work (e.g. data entry, data cleaning, generation of reports) and thus the research intern should expect to wrangle a considerable amount of paperwork. Interns are also given the opportunity to work with researchers from collaborating agencies such as UCSF’s Center for AIDS Prevention ­Studies and the San Francisco Department of Public Health. Research interns leave AHP with a solid background in HIV, the skills necessary to perform standard research procedures, and an appreciation for field of public health.

Training and Publications Programs

The UCSF AIDS Health Project’s Training and Publications Programs are looking for an intern to become an integral part of a dynamic group of trainers, editors and administrators. The intern will have an opportunity to assist in the development, design, production, and delivery of HIV-related trainings to mental health, public health and HIV service providers throughout the state of California. The intern will also have an opportunity to assist in the research, proofreading and production of three publications for test counselors. The Training and Publication Programs are composed of a dedicated team of health educators, social workers, and therapists who are committed to making an impact on the lives of people living with HIV and those at risk, by educating, training, and supporting HIV-care providers in their work.

JOB DESCRIPTION: The Training and Publications intern will have the possibility of assisting in a variety of ways depending on the skills and interests of the incumbent. The intern will assist administrators in preparation for trainings, including organizing materials, contacting participants, procuring training sites, and data entry of registration and evaluation data. The intern may also research current information regarding HIV-related statistics, psychosocial issues, and current trends in HIV prevention and treatment. The intern will also have the opportunity to attend HIV trainings to observe the training process and to become a certified HIV test counselor conducting single session counseling one evening per week. If appropriate, the intern will have the opportunity to learn interactive training techniques and deliver training modules under the guidance of the program’s trainers.

Development Department

The Development Department designs and implements all the fundraising and donor cultivation events annually, in addition to our premier event—Art for AIDS. The department coordinates event production, solicitation of corporate and individual sponsors, public relations, and volunteer activities. We maximize event fundraising potential by securing the donation of goods and services for free, when possible. Our team represents the best interests of AHP, enhancing our “good name” built upon the quality of our services, and developing events that reflect our identity and image.

JOB DESCRIPTION: The development intern will support the Development Team in the production of all events and campaigns. The intern will participate in all planning meetings as well as in the development of all solicitation campaigns. This includes developing budgets for all aspects of a campaign, overseeing the campaign calendar of events and working on the preparation and printing of campaign materials. The intern will learn how to communicate with members of the media and work on special public events. In addition, the intern develops and maintains a database of various categories of donors, including major corporate donors, individual funders and artists. The intern is responsible for communicating with donors and artists, generating acknowledgements, plus recruiting, organizing and managing volunteers who help at events.

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